Time Entry

Time entry methods

There are two methods for time entry:

  • Clocking in at the beginning of the shift, clocking out at the end of the shift, and clocking in/out for breaks. This is the standard "on the clock" timekeeping.

  • Submitting a timesheet periodically. You enter time worked either immediately after a shift or enter time for all shifts at the end of the period.

Your agency sets which time entry method for you to follow for a specific facility.

Enter time for a shift

  1. On the calendar, click the shift that you're entering time for.

  2. Click Time Entry.

    If you'd like to attach a single image for more than one shift in a week for a single facility, click on one shift, then click Unsubmitted. Here, you can select the Unsubmitted shifts to include in this timesheet submission.

  3. Enter your Time Entry Type, In Time, and Out Time.

  4. Click the blue plus.

  5. Continue adding time entries as needed. For instance, you can log your meal break time.

  6. Review the time entry for accuracy.

  7. Click Next.

Clocking in and out with geofencing enabled

Some facilities may have geofencing enabled for clocking in and out. With geofencing, when you enter the facility where you're working and open Workforce Portal, you'll be automatically redirected to today's timesheet. You can then click Start Shift to clock in, then End Shift to clock out.

If you are scheduled to work a shift but you're not at the facility, the system prevents you from clocking in.

Timekeeping for long-term assignments

From the Time Entry screen, you can add shifts when you create timesheets or in advance. If you know your schedule in advance, we recommend that you add shifts before you upload your timesheet for submission.

Shifts default to the assignment shift detail. You can modify in/out times when you create a timesheet.

Add shifts and create timesheet

  1. On the Create Timesheet (Time Entry) screen, scroll down to the Add Assignment Shifts Worked section and select the applicable pay period.

  2. Select the shifts to add to your schedule.

  3. Select Add Shifts.

    You'll be returned to the top of the Create Timesheet screen.

  4. Scroll down until you see the shifts you want to add to your timesheet.

    Assignment shifts are indicated by a trash can icon.

  5. Check the boxes to select which shifts to add to your timesheet.

  6. Click Create Timesheet.

  7. Click the shift box and review for accuracy.

    If you make any changes, scroll to the bottom, then click Save Shift.

  8. Confirm that the images are correct. If needed, you can upload more images.

  9. Click Submit Timesheet.