Time Approval

Time approval methods

There are three methods for time approval:

  • Uploading an image of a physical timecard.

  • Using e-signature in Workforce Portal.

  • Approving through Facility Portal.

Your agency sets which time approval method for you to follow for a specific facility.

e-Signature approval

After entering time for a shift, the next step in Time Entry is Approval. With e-signature enabled, you can enter the facility approver's name and title, then ask your facility approver to sign the timesheet.

  1. Submit your time for the shift worked.

    The screen will change from Time Entry to Approval.

  2. Enter the facility approver's name and title.

  3. Give your device to the facility approver to sign.

  4. Have the approver click Approve.

    A snapshot of the timesheet will display. Here, you and the approver can review and, if needed, edit the timesheet.

  5. Click Next.

    The screen will change from Approval to Summary.

  6. Review the timesheet for accuracy and, if needed, add comments, images, and/or mileage.

  7. Click Submit.

Submit physical timecards

These steps are for if you have a physical time card that has been signed in person at the facility.

Step 1: Select shifts

  1. In Calendar, select the shift(s) you worked.

  2. Click Time Entry.

    If you'd like to attach a single image for more than one shift in a week for a single facility, click on one shift, then click Unsubmitted. Here, you can select the Unsubmitted shifts to include in this timesheet submission.

  3. Ensure the times listed are correct for the shifts you worked.

  4. Click Next.

    The screen will change from Time Entry to Approval.

Step 2: Upload images

  1. Click Upload Timesheet Image.

  2. Click Choose File.

  3. Select the image to upload.

    The image will display as a thumbnail preview.

  4. Ensure that the times on the image match what you entered in Time Entry.

  5. If needed, crop, rotate, or edit the image.

  6. To add another image, click Upload Timesheet Image and repeat the process.

  7. Click the blue checkmark.

Step 3: Submit

  1. Click the shift box and review for accuracy.

    If you make any changes, scroll to the bottom, then click Save Shift.

  2. Confirm that the images are correct. If needed, you can upload more images.

  3. Click Submit Timesheet.

    The shifts and timesheet images will be grouped together.